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ZxAI puts AI staff on every revenue gap and operations leakage you've been missing.

ZxAI works inside your existing systems and launches in weeks. No workflow disruption, no new software, Your data stays in your systems. We only take on practices we're confident we can help.

Book 15 min → Meet the AI staff
HIPAA-ready architecture  ·  Your data stays in your systems Live in weeks  ·  No new software We only take on practices we can help
02 The baseline φ · 1.618 : 1
76%
of patients who reach voicemail never call back
BIA/Kelsey Research
4.6 hrs
lost per physician per week to prior auth alone
AMA 2024
18%
of scheduled patients may not show up, each one lost revenue
MGMA Benchmarks
35%
of your active panel has not booked in 12+ months
MGMA Benchmarks
Works with Athena Health Epic eClinicalWorks Kareo Modernizing Medicine DrChrono + your phone system
03 The problem φ · 61.8 / 38.2

Independent practices are running at a fraction of their capacity.

Your best people, physicians, injectors, coordinators, front desk staff, spend enormous time on work that does not require their judgment. Prior authorizations. Follow-up calls. No-show recovery. Lapsed patient outreach.

All of it is information processing. Predictable, repeatable, rule-based. It does not need a human brain, but it consumes them anyway because nothing else is doing it.

Concierge
$300/mo member

Member churn tied to communication gaps.

Missed calls and slow callbacks make $300 to $500 per month members feel like regular patients. They cancel without saying why.

Functional
4.6hrs/wk

Physicians doing $20/hour work with a $400/hour brain.

Six to ten hours a week on prior auths. That is one to two full patient days a week going to hold music.

Med Spa
$150K+ dormant

Revenue already earned walking out the door.

No-shows not followed up, lapsed patients never re-engaged. Revenue sitting dormant in lists you already own.

04 The AI staff 9 roles · 3 tracks

Meet your AI staff.

Nine roles. Each runs inside your own infrastructure, under your credentials. You hire the ones you need. Single member, bundle, or full platform.

01
Front Desk Agent All practices

Answers every call, 24/7. Books consults directly into your schedule.

Pre-qualifies new patients, handles inbound messages and forms, and books straight into your calendar. Never misses a call. Never goes on lunch.

  • Zero missed calls across 24 hours
  • Faster new-patient intake
  • Handles your existing phone system
02
Scheduling Agent All practices

Identifies high-risk no-shows. Backfills cancellations same day.

Escalates outreach before the slot is lost. Cancellations auto-filled from your waitlist the same day. Your schedule stays full.

  • Lower no-show rate
  • Same-day backfill
  • Waitlist runs itself
03
Prior Auth Agent Insurance-billing

Prepares and routes prior auths at scheduling. 11 days becomes 2 to 3.

Staff approves. Your agent handles everything else. No hold music. No paperwork queue. Turnaround drops dramatically.

  • Faster approvals
  • Fewer denials
  • Less staff time
04
Revenue Recovery Agent Insurance-billing

Tracks stalled claims, aging A/R, and underpayments. Keeps pushing until it moves.

Your biller reviews the package. Your agent builds it and follows up. Revenue that would otherwise be written off, recovered.

  • Fewer write-offs
  • Faster collections
  • Higher realized revenue
05
Reactivation Agent All practices

Re-engages every patient inactive 90+ days. Zero acquisition cost.

Personalized outreach based on the treatment or protocol they did not rebook. Works your existing database. Turns dormant records into booked revenue.

  • More returning patients
  • Higher lifetime value
  • No new ad spend
06
Retention Agent All practices

Personalized follow-ups, timed to each patient's rebooking window.

Sends the right message at the right interval for each procedure or protocol. Runs seasonal campaigns from your service menu. No staff input needed.

  • Higher rebooking rates
  • Fewer lapsed patients
  • More revenue per patient
07
Reputation Agent All practices

Asks for reviews at peak satisfaction. Responds to every one.

Detects the right moment to request a review. Replies to every inbound rating, positive or negative, at scale. Your star average climbs quietly.

  • More reviews, faster
  • Zero negative reviews ignored
  • Ranking lift in local search
08
Marketing Agent All practices

Produces posts, short-form video scripts, and newsletter content. Calibrated to your specialty.

Writes in your voice, not a generic one. Runs the calendar. Your team reviews and publishes. The pipeline never dries up.

  • Consistent weekly output
  • Specialty-aware copy
  • Scheduled across channels
09
Web / SEO Agent All practices

Optimizes your web presence across search, AI answer engines, voice, and LLM citations.

70% of patients now use AI to research doctors. Your practice needs to show up in the places they actually look. This role handles all of it.

  • Rank in traditional search
  • Get cited by ChatGPT and Perplexity
  • Voice assistant ready
05 The architecture φ · 38.2 / 61.8

Your data never leaves your building.

Every AI company you talk to is asking you to hand them your patients' data. We do not. Our AI works in your system, under your login, and your data never touches our servers.

ZxAI provides the brain.

The AI model, the trained workflows, the job logic. That is what you hire.

Your practice owns the data.

Patient records, EHR history, communication. All of it stays in your environment under your credentials.

Your data stays in your systems.

For self-hosted deployments, patient data never leaves your environment. For cloud-assisted deployments, ZxAI provides a BAA with a fraction of the compliance exposure of traditional SaaS vendors.

06 How it works Three steps · one week

Three steps. First results in one week.

No dashboards to configure. No migration. Your AI staff goes to work inside the systems you already run.

01
1 hour call

We audit your practice

We review your systems, patient flow, and where work falls through the cracks. Every practice is different.

YouShare your systems and pain points on a call.
ZxAIMap your workflows and propose the right staff.
02
2 to 4 weeks

We set up your AI staff

Each staff member connects to your EMR, phone, and billing systems. No data migration. No new logins for your team.

YouIssue EHR credentials once. One hour of training.
ZxAIBuild, connect, and test every workflow end-to-end.
03
Ongoing

They go to work

Your AI staff operates 24/7. You get a dashboard to see what they are doing. Most practices see measurable results within the first week.

YouCheck the dashboard. Approve what needs approval.
ZxAIWork the queues. Escalate what humans should handle.
07 The numbers φ · 1.618 : 1

Hiring people to do this is the expensive option.

A traditional full desk, prior auth, and scheduling stack runs about $349K per year before benefits. AI staff across all nine roles runs $120K with 24/7 coverage.

Traditional staffing $349K/yr
ZxAI full platform $120K/yr
You save $229K per year · 24/7 coverage no human team can match
Traditional staffing
Front desk (3 FTEs, 24/7 coverage)$145K/yr
Prior auth coordinator$72K/yr
Scheduling coordinator$62K/yr
Benefits and payroll tax$42K/yr
Recruiting and turnover$28K/yr
Coverage: 40 hrs/wk onlycapped
Total per year $349K
ZxAI full platform
All 9 AI staff members, configured$120K/yr
Prior auth, automatedincluded
Scheduling and remindersincluded
No benefits, no payroll tax$0
No recruiting, no turnover$0
Coverage: 24/7, 365 daysincluded
Total per year $120K
08 Pricing One to nine · φ

Start with one AI staff member. Scale to nine.

Every AI staff member is a standalone revenue or savings driver. Pick the ones that fit your practice now. Add more any time.

Single AI Staff
Per member
Start with your biggest problem. Add more when you are ready.
$ 1,500 /mo
 
 
  • ✓1 AI staff member, fully configured
  • ✓EHR and systems integration
  • ✓Real-time dashboard access
  • ✓Monthly performance report
Hire your first AI staff
3-Member Bundle
Starter pack
Cover your three highest-impact workflows from day one.
$ 3,997 /mo
$1,332/member
Save 11% vs. per-member
  • ✓3 AI staff members, fully configured
  • ✓EHR and systems integration
  • ✓Real-time dashboard access
  • ✓Monthly performance report
  • ✓Priority onboarding (48 hrs)
Hire 3 AI staff
Most popular
6-Member Bundle
Growth pack
The setup most practices need to fully stabilize operations and grow.
$ 6,997 /mo
$1,166/member
Save 22% vs. per-member
  • ✓6 AI staff members, fully configured
  • ✓EHR and systems integration
  • ✓Real-time dashboard access
  • ✓Monthly performance report
  • ✓Priority onboarding (48 hrs)
  • ✓Quarterly strategy review
Hire 6 AI staff
Full platform
Full AI staff
Your practice, fully staffed. Every revenue leak plugged. Every workflow covered.
$ 9,997 /mo
$1,111/member
Save 26% vs. per-member
  • ✓All 9 AI staff members, configured
  • ✓Full systems integration
  • ✓Real-time dashboard access
  • ✓Monthly performance report
  • ✓Concierge onboarding (24 hrs)
  • ✓Quarterly strategy review
  • ✓We are paid on results. Ask us what that means.
Hire all 9 AI staff

Annual plans billed upfront (10% off any tier). Multi-location pricing available. All AI staff run inside your own infrastructure, under your credentials.

09 FAQ 38.2 / 61.8

Questions we hear before every call.

Straight answers. If we cannot help, we will tell you on the intro call.

It stays in your systems. Your ZxAI AI staff run inside your own infrastructure, using your credentials. Nothing leaves your environment. We provide the AI and the workflows. You own the data layer.
Yes. We connect to Athena Health, Epic, eClinicalWorks, Kareo, Modernizing Medicine, DrChrono, and others via FHIR API or secure HL7 feed. If yours is not listed, ask us. We have not met one we could not work with.
The main variable is EHR vendor credentialing. Processing times vary by system. Once API credentials are issued, we launch in 2 to 4 weeks. Your staff gets one hour of walkthrough. That is it.
Your AI staff have fully customizable names, voices, and personalities. We require all practices to notify patients that automated AI systems are used in their operations. This is a contractual requirement and consistent with applicable law. Most practices introduce their AI staff with a friendly custom name and patients respond well to the transparency. What patients actually care about is that their call gets answered promptly.
We only take on practices we are confident we can help. If we do not think we can deliver a clear return, we will tell you before you sign anything. We are paid on results. What that means for your practice is something we cover on every intro call.
No. Your AI staff works inside your existing systems. Your team keeps using the same EHR, the same phone system, the same processes. They just check a dashboard instead of manually doing the work the AI staff now handles.
Month-to-month on monthly plans. Annual plans are prepaid and locked in with no cancellation mid-term, but pricing is locked for life. No long-term commitments required to get started.
Hire your staff

Ready to hire your AI staff?

Book a 15-minute call. We will show you exactly which AI staff fit your practice and what the first week looks like.

Book 15 minutes →

We respond within 1 business day. The call is 15 minutes. No sales pressure.